HIC General Secretariat

	4 yrs* Term General Secretariat
	Has the following Responsibilites:	Serves the following funcitons:
Membership	1. Maintains contact with HIC members (Work Plan 2007) 2. Communicates board decisions to members 3. Provide membership database service 4. Answer requests for networking pertaining to member database 5. Collects and diffuses information and data about membership and fees. 6. Informs and reminds members of membership renewal date	1. Reception and Processing of membership applications 2. Informing the Board of new members 3. Provide formal HIC membership certificate 4. Create promotional material for recruitment 5. Management of membership information providing technical support for the database and the online services. 6. Provides membership fees accounting control 7. Ensures use of membership funds are in accordance with criterions established by the Board and the Executive Committee. 8. Watches over the privacy and security of the members’ and friends’ information and data and over the whole database (Guidelines 2006)
Communication	1. Represents HIC in all legal matters and in its formal interactions with the outside world. (Blog 2007) 2. Provide trilingual (EN, ES, FR) translations for institutional and founding documents	1. Updates the website in order to communicate bulletins and news with others. 2. Creates Newsletter 3. Upload news, events and articles 4. Provide networking platform
Campaign	1. Represents HIC in all legal matters and in its formal interactions with the outside world. (Blog 2007) 2. coordinate and contain the activities within the HIC network 3. support structure for HIC members’ work	1. Organizes social movement campaigns in relationship to HIC issues (Work Plan 2007) 2. provide resource about campaigning, media and technological capacity building 3. network members and allies around a key housing rights issue through interactive web features
Global Projects	1. Provides administrative support to the Board	1. It is the only body within HIC that is dedicated exclusively to HIC´s global activities (Guidelines 2006).
Elections	1. Provides administrative support to the Board	1. Technical Support to the election process of the president of HIC (Work Plan 2007) 2. Prepare elections for all representatives 3. Support electoral committee throughout the electoral processes
Resource Management	1. Maintains a auditable accounting system that is harmonized with other HIC structures 3. For the election of HIC President, required resources have to cover by the General Secretariat.	1. Technical Support to the election process of the president of HIC 2. Formulate projects for the support of operational structures of HIC (Work Plan 2007) 3. Administrates membership fees
Advocacy	1. Represents the Association in legal and other matters (Constitution, Article 16: 1997). 2. Represents HIC in all legal matters and in its formal interactions with the outside world (Blog 2007).	1. Monitors and coordinates implementation and follow-up of the Coalition initiatives (Blog 2007).
Whistle Blower	1.	1.
Relation to the General Assembly and Board	1. Administrative support for Board initiatives	1. Provide a platform of communication to the board 2. Recording of minutes during HIC General Assembly and Board meetings 3. Liason between HIC Board and members

* Information on length of term is provided in the Habitat International Coalition Constitution Article 9 (1997).

References

“Blog: HIC Profiles” Secretariat, http://hicprofiles.blogspot.com/2007/05/hic-general-secretariat.html 2007

“Guidelines related to membership management for Focal Points and Networks Coordinators" 20/ 02/ 2006

“Work Plan” HIC-GS, 2007